Program Coordinator (32 Hours per week, hybrid, with benefits)

Position Description: Glen Canyon Institute (GCI) is seeking a Program Coordinator to join our team in Salt Lake City, Utah. We are looking for a self-driven individual to grow with our organization and develop a multitude of skills in a dynamic work environment. 

GCI’s Program Coordinator will be a flexible role to focus on: 1) providing administrative support to the staff and board, and to help maintain day-to-day office operations; 2) help organize and run successful donation and development campaigns; 3) work with the staff on field, outreach, and policy campaigns. 

The ideal candidate will be energetic, flexible, detail-oriented, and looking to expand their skills at a unique environmental non-profit organization. This position will be open until filled but we will begin interviewing potential candidates on July 1st, 2024.

About GCI and the candidate: Founded in 1996, Glen Canyon Institute is a science-based advocacy organization with a mission to restore Glen Canyon and a free-flowing Colorado River through the Grand Canyon. Our reach has grown immensely in recent years with attention from national and international news outlets, and changing the narrative of Colorado River management we are looking for someone to help us further expand our impact. 

Apply to this position if you are passionate about the environment, finding new solutions to complex issues, enjoy a flexible balance of different tasks, and have a deep understanding or willingness to learn about Glen Canyon and the Colorado River. Ideally, you will have worked or interned at an environmental non-profit in the past, but similar experience may also qualify. 

This job description indicates the general nature of work performed by the employee, and is not necessarily comprehensive inventory of all responsibilities. This role will be an opportunity to develop your skills in the environmental nonprofit space, with lots of opportunities for growth. Perks include travel to the Colorado River and its tributaries, professional development opportunities, and healthcare/retirement benefits.

 

Qualifications and Requirements:

  • Ability to communicate effectively in person, on the phone, and in writing.
  • Excellent data entry and typing skills.
  • Proficiency or willingness to learn Microsoft Word, Excel, and Outlook software.
  • Proficiency or willingness to learn within the Google Suite
  • Experience or willingness to learn QuickBooks software.
  • Strong organizational and time management skills.
  • An independent and resourceful worker; able to take initiative and follow up.
  • Experience with nonprofit office administration is a plus.
  • Knowledge of environmental and Southwest water issues is a plus.
  • Bachelor’s degree in a related field plus one year directly related experience or equivalency.

 

Principal Duties and Responsibilities:

  • Perform general office functions – answer calls, check and respond to messages, distribute mail, stock supply closet, and answer general mail and email inquiries.
  • Assist staff with correspondence, filing, scheduling, etc., including screening, organizing and prioritizing incoming emails and phone calls.
  • Assist with event/meeting planning and logistics.
  • Purchase and maintain general office supplies.
  • Coordinate with staff and board to support program and field activities.
  • Manage member requests for information or assistance.
  • Maintain and update member database.
  • Other duties as assigned by the Executive Director and Outreach Director.

 

Financial Management

  • Perform bookkeeping functions – pay bills, enter financial transactions, reconcile books with our bookkeeper, keep financial records up-to-date.
  • Handle all incoming member contributions – enter in the database, deposits at a local bank.
  • Help create financial reports and summaries for board and staff members when requested.
  • Coordinate with staff and bookkeeper on yearly filing requirements associated with taxes, insurance, and audits.
  • Work directly with the staff to make sure weekly donations, expenses, and income are deposited and categorized appropriately. 

 

Membership and Development Assistance

  • Track all individual member contributions and update databases daily.
  • Send out thank-you letters for donations, and receipts for all significant donations, weekly.
  • Help staff plan and implement membership renewals and appeals.
  • Update high donor and foundation files monthly.
  • Organize and maintain grants, and work to find new grant opportunities.  

 

Program and Campaign Assistance

  • Assist with general administrative aspects of all programs, including answering information requests by phone, mail, and internet.
  • Assist with program activities as requested, including monthly e-newsletter and tabling at events.
  • Coordinate and organize GCI graphics, slides, and photographs for publications.
  • Assist with design and layout of program publications, newsletters, action alerts, and other outreach materials.
  • Assist with trips with researchers, the media, and public 

 

Compensation:

$36,000 – $41,000 salary DOE 

Health stipend and IRA match after 3 months

Flexible work hours, 21 days PTO, and ability for hybrid work  

To Apply:

Please send a cover letter (no more than 2 pages), resume with references, and brief writing sample to:

Subject line: Program Coordinator Job Search
info@glencanyon.org

Glen Canyon Institute is a 501c3 nonprofit organization dedicated to restoration of Glen Canyon and a free-flowing Colorado River through the Grand Canyon. For more information on our work please visit our website at www.glencanyon.org