Office Assistant (Part-Time)

Position Description: Glen Canyon Institute (GCI) is seeking an Office Assistant for our office in Salt Lake City, Utah.

GCI’s Office Assistant is responsible for providing administrative and clerical support to the staff and board, and to help maintain day-to-day office operations. The ideal candidate will be energetic, flexible, and detail-oriented. This position will be open until filled but we will begin interviewing potential candidates as soon as late November.

About GCI and the position: This is a dynamic role at a 25-year old organization that is growing rapidly with our issues prominently focused in the national spotlight. While this job will at times ask the employee to work outside of the scope listed below, it will also provide an amazing insight into how to work in the environmental nonprofit space. Perks include travel to the Colorado River and its tributaries, personal development opportunities, and the potential to grow within the organization.

Qualifications and Requirements:

  • Ability to communicate effectively on the phone and in writing.
  • Excellent data entry and typing skills.
  • Proficiency with Microsoft Word, Excel, and Outlook software.
  • Proficiency with Google Suite.
  • Experience with QuickBooks & adobes suite a plus.
  • Strong organizational and time management skills.
  • An independent and resourceful worker; able to take initiative and follow up.
  • Experience with nonprofit office administration is a plus.
  • Knowledge of environmental and Southwest water issues is a plus.
  • 2 years related work or educational experience required.

Principal Duties and Responsibilities:

  • Perform general office functions – answer calls, check and respond to messages, make copies, distribute mail, stock supply closet, and answer general mail and email inquiries.
  • Assist staff with correspondence, filing, scheduling, etc., including screening, organizing and prioritizing incoming emails and phone calls.
  • Assist with event/meeting planning and logistics.
  • Purchase and maintain general office supplies.
  • Coordinate with staff and board to support program activities.
  • Manage member requests for information or assistance.
  • Maintain and update the member database.
  • Other duties as assigned by the Executive Director and Outreach Director.
  • Travel and weekend/evening work will be required on occasion.

Financial Management

  • Perform all bookkeeping functions – pay bills, enter financial transactions, reconcile books, work with accounting consultants, keep financial records up-to-date both in hardcopy as well as in Quickbooks Online.
  • Handle all incoming member contributions – enter in the database, deposit at the local bank.
  • Create financial reports and summaries for board and staff members when requested.
  • Coordinate yearly filing requirements associated with taxes, insurance, and audits.


Membership and Development Assistance

  • Track all individual member contributions and update the database daily.
  • Send out thank-you letters for all donations, and receipts for all significant donations, weekly.
  • Assist Outreach Director with membership renewals and appeals.
  • Assist with mailings, newsletters, action alerts, and other outreach materials.
  • Update donor and foundation files monthly.


Program and Campaign Assistance

  • Assist with general administrative aspects of all programs, including answering information requests by phone, mail, and internet.
  • Assist with program activities as requested, including monthly e-newsletter and tabling at events.
  • Coordinate and organize GCI graphics, slides, and photographs for publications.
  • Assist with design and layout of program publications as needed.
  • Join in field research and media trips as needed.


$16 to $20 per hour DOE. Eligibility for healthcare and retirement benefits after 1 year. 

To Apply:

Please send a cover letter (of no more than 2 pages), resume with character references, and brief writing sample to:

Subject line: Office Assistant Position

About Glen Canyon Institute:

GCI is a 501(c)(3) nonprofit founded in 1996 to restore Glen Canyon and a healthy, free-flowing Colorado River through Glen Canyon and Grand Canyon. Our organization works to educate the public and decision makers, advocate science-based public policy, and organize positive citizen activism. GCI has more than 1,500 members and activists from across the United States and beyond, and has generated nationwide discussion about this important issue.